Email Backup: Why You Should Have One

An Email Backup is More Important Than You May Think

If you’re running a business, losing your emails, conversations with clients and the ability to interact with the world outside of your company can bring your business to a screeching halt. Now if your email goes down and you lose your emails, it can feel like you’re aboard the Titanic and it’s going down – fast. So how do you prevent a massive loss? And how do you make sure that when you back up your data you’re also backing up your email?

What is the Difference between Backing up Data vs. Backing up Emails?

Usually, backups are configured to save and recover documents, files, and other miscellaneous data you have stored. Depending on the type of program you are using for your emails, those files might be in a completely different part of your computer that isn’t always backed up by normal programs.

If you store your emails on your own email server, you need a backup for the email server database. Even with an email database backup, some of those emails might be lost if you are only backing them up once or twice a day. To prevent this type of loss, you also need an email continuity solution.

Email Attachments and Backing up Key Conversations

Ever have conversations with clients where they sign off on changes to a project? Ever send large important files to clients or have them send it to you or your employees?

If you are overlooking these important parts of your data, they could easily be lost if the email data isn’t backed up correctly. By backing up and archiving these files, you’ll insure you can recover these essential conversations if you ever need them again.

Why do You Need to Backup Your Emails?

There are several reasons you need to back up the email for your business.

• To protect against any kind of loss. – Without a backup up plan for email, you can easily lose conversations, important attachments, and client agreements in the blink of an eye.
• To ensure confidentiality and security – If these things are important to your clients, you’ll need to make sure that things like contact information and other sensitive materials stay in the office not outside of it. Also, having an email backup plan allows you to protect against accidental or purposeful deletion of emails by employees.

By investing a little time to evaluate the risks and then implementing a backup procedure for your emails to cover these risks, you can prevent a lot of stress and prevent sensitive conversations from leaving the walls of your office.